Education

The Wedding Day Run Sheet: Hour by Hour

wedding planning Zimbabwe, wedding coordinator Harare

Most wedding stress comes from one thing: nobody owns the clock. Here is a sample run sheet that shows how a well-coordinated day is built.

Time	What happens
Morning	Setup crew arrives, tent and layout built, décor installed
Midday	Sound check, lighting test, catering arrives, seating checked
Early afternoon	Couple's portraits, bridal party preparation
Ceremony	Guests seated, programme starts on time
Reception	Entrance, speeches, meal service, cake, dancing
Evening	Packing begins quietly once guests thin out, equipment cleared next morning

Rules that keep it on schedule:

Build the programme backwards from the ceremony start, not forwards from the morning.
Add buffers. Fifteen minutes between key moments absorbs most delays.
Give the MC a written programme and the authority to move things along.
Appoint one coordinator so the family isn't answering supplier calls during the vows.

ChloAce coordinates the day, handles décor and equipment, and works with Lexorium so photo, video and sound follow the same run sheet.

Plan your wedding with us. Send us your date and venue. A 50% deposit secures your date.

Need tent, chair, PA, photography or video on their own? Lexorium Productions handles that.