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How Much Space and Seating Does Your Event Need?
tent size guide, chair hire Zimbabwe, event seating plan
Organisers often book a tent first and discover later that it doesn't fit the guest list. Use these rough planning guides before you commit.
Approximate space per guest:
| Layout | Space per person |
|---|---|
| Theatre style (rows of chairs, no tables) | About 0.6 to 0.8 m² |
| Banquet rounds (tables of 8 to 10) | About 1.2 to 1.5 m² |
| Standing or cocktail | About 0.7 to 1 m² |
Then add space for:
- A stage or lectern
- A buffet or serving area
- A dance floor
- Walkways and access for service staff
- Sound equipment and cabling
- A cake or gift table
A practical method:
- Confirm your guest number and add 10% for late additions.
- Choose your layout.
- Multiply, then add the extras above.
- Match that to a tent size, and leave room to move.
These are planning guides, not guarantees. Our team confirms the final layout on site, because the ground, entry points and programme change what actually fits.
Send us your guest count and venue. We'll recommend the tent size, seating and layout.
Ready to plan your event?
Contact us with your date and guest count. A 50% deposit secures your date.
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